Senior Executive - Finance

Position Overview We are seeking highly motivated, detail-oriented, and independent finance personnel who will be working out of our warehouses to join our team. This unique role serves as a crucial link between our Operations, Finance, and Administration departments. You will be responsible for end-to-end store management, ensuring inventory accuracy through regular cycle counts, and facilitating a smooth and timely invoice validation and submission process. Key Responsibilities : 1. Store and Inventory Management : • Oversee the receiving, inspection, storage, and dispatch of all materials, equipment, and finished goods. • Maintain accurate and up-to-date records of all inventory movements using our ERP/inventory management system. • Implement and manage an efficient warehouse layout to ensure optimal space utilization and easy access to stock. • Conduct and lead regular cycle counts and periodic physical stock verification exercises. • Investigate and resolve any stock discrepancies in a timely manner, reporting findings to management. • Ensure proper handling and storage of materials to prevent damage, spoilage, or obsolescence. • Report any exceptional events / items in the store to warehouse manager and finance manager 2. Invoice Validation and Financial Coordination : • Receive and meticulously validate supplier invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs). • Verify the accuracy of invoiced quantities, specifications, and pricing, flagging any discrepancies for resolution. • Verify the accuracy of attendance registers, trip sheets, job work sheets and other related input documents such that they are consistent with the service invoices which have been raised. • Liaise directly with the procurement, operations and finance teams to resolve issues related to incorrect invoicing or material delivery. • Prepare documentation and formally submit validated invoices to the Finance department for payment processing, ensuring all deadlines are met. • Maintain a clear and organized record of all submitted and pending invoices, and track their payment status. 3. Inter - departmental Coordination : • Act as the central point of contact for all matters concerning warehouse stock and related invoices. • Effectively coordinate with the Operations team to understand their material requirements and ensure timely availability. • Communicate proactively with the Finance team to provide clarity on invoices and support the accounts payable process. • Collaborate with the Administration team on logistics, vendor management, and facility upkeep. • Generate and circulate regular reports on stock levels, inventory aging, consumption patterns, and invoice status to relevant stakeholders. • Manage documentation for compliance and internal/external audits. Department: Finance Experience: 1 - 3 years